Event Manager (m/f/d)
Join the Rhine-Ruhr 2025 Organizing Committee (OC) team and create unforgettable FISU WORLD UNIVERSITY GAMES with us.
SUMMER CUM LAUDE*
A summer with distinction.
In 2025, the world comes to the Rhine and Ruhr to celebrate sports, science and culture. In 5 cities, up to 10,000 athletes and officials from 170 nations will compete for twelve days - in 18 sports. Here standards are set.
The densest university landscape in Europe meets the most sports clubs in Germany' in an exceptionally sports-mad region.
The perfect place for the FISU WORLD UNIVERSITY GAMES!
The perfect place for you.
To strengthen our team, we are looking for the next possible date for a
Event Manager (w/m/d)
In the implementing company of the Rhine Ruhr 2025 FISU World University Games.
Full-time / 40 hours per week / fixed-term contract until late summer 2025.
The position is located in the area of Operations/Venue Management. As an Event Manager, you are responsible for planning and organizing the venues in a region before and during the event.
We would entrust you in particular with the fulfilment of these tasks:
Technical and organizational management of sub-projects or areas of action within the assigned functional area and venue.
Preparation of the content of the venue agreements
Coordination with venue operators
Coordination and implementation of venue operational plans
Planning of Venue Operational Staff (e.g. Cleaning & Waste, Security and Order Service etc.)
Elaboration & development of concepts
Budget planning and control for sub-projects
Support in the execution of tendering and awarding processes
Technical management of meetings in connection with the subproject
Preparation & responsibility of the Functional Area Operational Plans (FAOPs) for the designated subject areas / venues
Cooperation with all functional areas of the OC (e.g. the Sports, Technical, Overlay & Logistics, Security, etc. departments) as well as with external service providers (e.g. authorities, operators, event technology, etc.) to ensure proper integration of area & route planning, the Field of Play(s) etc.
Cooperate with departments such as security & transportation to ensure all permits are applied for in a timely manner
Assist with needs analysis, scheduling of appointments, meetings and presentations, preparation of timelines and schedules, budget and cost control, and documentation of deliverables
You bring the following skills & knowledge with you:
University degree in disciplines such as business administration, event or sports management or comparable degree
Relevant professional experience in the planning and successful execution of an event of similar magnitude
Experience in security management and dealing with public institutions desirable
Strong project management skills
Well structured, conceptual and networked thinking. Distinct hands on mentalitySensitivity to the needs of the participants
Persuasiveness, assertiveness & organizational skills coupled with high emotional intelligence
A high degree of flexibility and an engaging demeanor
Communication skills (also in German)
Experience in the integration of volunteer structures
We are a young & growing organisation in the heart of the Rhine Ruhr Innovation Hub. In the OC, you will play a leading role in the successful planning and implementation of the Games.
Besides a unique team & great emotions, we offer:
A varied & exciting job with room for creative ideas and your own creative freedom
A dynamic & growing environment with an open & diverse corporate culture
Short decision-making processes with teamwork at eye level
Performance-related remuneration based on TV L with a special annual payment
Flexible working hours with the possibility of mobile working
30 days holiday per year
A 49 Euro public ticket / Deutschland-Ticket
Modern office equipment adapted to the needs of a planning team for a major sporting event
If the personal requirements fit, the job will be evaluated with the remuneration group TV L 11.
We are more than just an ordinary major sporting event. That's why we want you in your uniqueness, just as you are, with all your facets. With us, everyone can be who they want to be and who they are.
We welcome all applications, regardless of gender, nationality, ethnic and social origin, religion, disability, age, sexual orientation and identity. Applications from people with disabilities will be given special consideration if they are equally qualified. As an implementing agency, we strive to specifically promote women for management positions. Therefore, women are strongly encouraged to apply.
Then we should get to know each other!
Please send us your application documents (CV & letter of motivation), stating your earliest possible starting date, by 06.06.2023 at the latest to email@example.com (maximum file size 5 MB). If you have any technical or organisational queries, you can also contact us by e-mail.
Please note that confidentiality risks and unauthorised access by third parties cannot be ruled out when communicating by unencrypted e-mail.