Manager Accommodation (m/f/d)

Join the Rhine-Ruhr 2025 Organizing Committee (OC) team and create unforgettable FISU WORLD UNIVERSITY GAMES with us.

SUMMER CUM LAUDE*

A summer with distinction.

In 2025, the world comes to the Rhine and Ruhr to celebrate sports, science and culture. In 5 cities, up to 10,000 athletes and officials from 170 nations will compete for twelve days - in 18 sports. Here standards are set.

The densest university landscape in Europe meets the most sports clubs in Germany' in an exceptionally sports-mad region.

In short:

The perfect place for the FISU WORLD UNIVERSITY GAMES!

The perfect place for you.

To strengthen our team, we are looking for the next possible date for a  

Manager Accommodation

In the implementing company of the Rhein Ruhr 2025 FISU World University Games Full-time / 40 hours per week / limited with a reason in kind until late summer 2025.

The position is located in the Operations/Hospitality area. As Manager:in Accommodation you will be responsible for planning and organizing accommodation for athletes and delegations before and during the event.

We would entrust you in particular with the fulfilment of these tasks: 

• Technical & organizational management of sub-projects in the subject area of hotels

• In direct coordination with the direct supervisor, responsibility for the thematic field of hotels within the OC with the following focus areas:

  o Initiation, negotiation and contracting with hotels to meet the needs of individual participant:groups.

  o Supporting the consolidation of the accommodation plan

  o Management of the hotel inventory from the date of signing the contract until the end of the event.

  o Generate reports related to contracted, booked, and released rooms in preparation for the event

  o Assist in managing reservations for all attendee groups and liaise with relevant departments and attendees regarding changes to hotel allotments and booking dates.

  o Assist the Accommodation Team Lead in the development and implementation of the accommodation booking and management system as part of the deliverables for the event.

  o Supporting the onboarding of additional staff members in the Accommodation Team

• Budget planning and control for sub-projects

• Interface function between OC and the hotel operators

You bring the following skills & knowledge with you: 

• University degree in disciplines such as event or hotel management or comparable degree

• Relevant professional experience in planning and successfully executing an event of similar scale

• Strong project management skills

• Significant knowledge of the hotel industry

• Communication skills (also in german)

• Routine in information dissemination and organization

• Well structured, conceptual and networked thinking. Distinct hands on mentality

• Systematic and solution-oriented way of working

• Sensitivity to the needs of the participants

• Persuasiveness, assertiveness & organizational skills

• High degree of flexibility and obliging appearance

We are a young & growing organisation in the heart of the Rhine Ruhr Innovation Hub. In the OC, you will play a leading role in the successful planning and implementation of the Games.  

Besides a unique team & great emotions, we offer: 

• A varied & exciting job with room for creative ideas and your own creative freedom 

• A dynamic & growing environment with an open & diverse corporate culture   

• Short decision-making processes with teamwork at eye level   

• Performance-related remuneration based on TV L with a special annual payment 

• Flexible working hours with the possibility of mobile working 

• 30 days holiday per year 

• A 49 Euro public ticket / Deutschland-Ticket

• Modern office equipment adapted to the needs of a planning team for a major sporting event 

If the personal requirements fit, the job will be evaluated with the remuneration group TV L 11.

We are more than just an ordinary major sporting event. That's why we want you in your uniqueness, just as you are, with all your facets. With us, everyone can be who they want to be and who they are.   

We welcome all applications, regardless of gender, nationality, ethnic and social origin, religion, disability, age, sexual orientation and identity. Applications from people with disabilities will be given special consideration if they are equally qualified. As an implementing agency, we strive to specifically promote women for management positions. Therefore, women are strongly encouraged to apply.  

Sounds good? 
Then we should get to know each other!

Please send us your application documents (CV & letter of motivation), stating your earliest possible starting date, by 06.06.2023  at the latest to bewerbung@rhineruhr2025.com (maximum file size 5 MB). If you have any technical or organisational queries, you can also contact us by e-mail.   

Please note that confidentiality risks and unauthorised access by third parties cannot be ruled out when communicating by unencrypted e-mail.