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Düsseldorf

Manager ITO/NTO Services (m/f/d)

Join the Rhine-Ruhr 2025 Organizing Committee (OC) team and create unforgettable FISU WORLD UNIVERSITY GAMES with us.

SUMMER CUM LAUDE*

A summer with distinction.

In 2025, the world comes to the Rhine and Ruhr to celebrate sports, science and culture. In 5 cities, up to 10,000 athletes and officials from 170 nations will compete for twelve days - in 18 sports. Here standards are set.

The densest university landscape in Europe meets the most sports clubs in Germany' in an exceptionally sports-mad region.

In short:
The perfect place for the FISU WORLD UNIVERSITY GAMES!
The perfect place for you.

To strengthen our team, we are looking for 01. August 2024 for

Manager ITO/NTO Services (m/f/d)

In the implementing company of the Rhine-Ruhr 2025 FISU World University Games Full-time / 40 hours per week / limited with a reason in kind until late summer 2025.

The 2025 World University Games will attract a large number of International and National Technical Officials to work across the 19 sport competitions involved in the Games. The Sport Functional Area is responsible for appointing these officials, however after their appointment, the liaison and servicing of these technical officials falls within the area of International Services.

NTO stands for National Technical Official / ITO stands for International Technical Official.

The ITO/NTO Services Manager is responsible for managing relevant support services that will assist the International and National Technical Officials client groups attending the Games.

The ITO/NTO Services Manager will report directly to Team Lead International Services. The position is full time based in the OC office in Dusseldorf.

We would entrust you in particular with the fulfilment of these tasks: 

  • Undertaking tasks as they relate to services for appointed International and National Technical Officials and as they are outlined in the project plan

  • Mapping the technical official client journey from arrival to departure, develop processes relating to this journey and liaising with relevant FAs to ensure a smooth Games experience for all technical officials

  • Implementation of policies, guidelines and procedures as they relate to the appointed technical officials

  • Providing timely and efficient communication and information to technical officials from the time of their appointment to the post event period. This includes developing a plan of what information to provide (and when) via targeted electronic newsletters

  • Responding to questions and enquiries from appointed technical officials

  • In conjunction with relevant sport staff, maintainance of a technical officials database

  • Liaising with the appointed travel provider in relation to the travel requirements of ITOs

  • Development of the ITO/NTO official welcome guide

  • Development of an ITO/NTO service level plan for implementation during the Games delivery period

  • Managing the ITO/NTO budget in relation to travel and per diems

  • Working with the travel services manager to ensure all visa letters and communication is managed for relevant ITOs

  • Working with other FAs in relation to ITO travel, uniforms, accreditation and accommodation

  • Liaising with venue managers in relation to ITO requirements in technical official lounges located at each sports venue

  • Working in collaboration with other functional areas to deliver on tasks as they relate to ITO/NTOs attending the Games

  • Other tasks as deemed relevant to the level of the position

You bring the following skills & knowledge with you: 

  • An academic degree in a relevant area such as sports management or event management or similar

  • Experience in managing technical officials within a sporting event environment

  • Understanding of how functional areas interact in a multi sport event environment to achieve common goals

  • Culutral and global awareness

  • Motivation to ensure the technical official event experience is amazing

  • High level of flexibility and be a self starter

  • Striving to find a solution to challenges

  • Excellent communication and mediation skills

  • Excellent knowledge of the English language

Other information

  • This role has one direct report and will manage numerous volunteer teams and/or contractors within the area of attaché’s during the Games delivery period

Besides a unique team & great emotions, we offer: 

  • A varied & exciting job with room for creative ideas and your own creative freedom 

  • A dynamic & growing environment with an open & diverse corporate culture   

  • Short decision-making processes with teamwork at eye level   

  • Performance-related remuneration based on TV L with a special annual payment 

  • Flexible working hours with the possibility of mobile working 

  • 30 days holiday per year

  • Modern office equipment adapted to the needs of a planning team for a major sporting event 

If the personal requirements fit, the job will be evaluated with the remuneration group TV L 10.

We are more than just an ordinary major sporting event. That's why we want you in your uniqueness, just as you are, with all your facets. With us, everyone can be who they want to be and who they are.   

We welcome all applications, regardless of gender, nationality, ethnic and social origin, religion, disability, age, sexual orientation and identity. Applications from people with disabilities will be given special consideration if they are equally qualified. As an implementing agency, we strive to specifically promote women for management positions. Therefore, women are strongly encouraged to apply.  

Sounds good? 
Then we should get to know each other!

Please send us your application documents (CV & letter of motivation), stating your earliest possible starting date, by 23.06.2024 at the latest to bewerbung@rhineruhr2025.com (maximum file size 5 MB). If you have any technical or organisational queries, you can also contact us by e-mail.   

Please note that confidentiality risks and unauthorised access by third parties cannot be ruled out when communicating by unencrypted e-mail.